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Request NSCAW Restricted Release

These directions are for requesting the NSCAW Restricted Release (RR) data. All other datasets have separate instructions and forms: please refer to their respective order pages.

Directions for Requesting the NSCAW Restricted Release (RR) Data

There is no cost to receive the NSCAW RR data. We will deliver both the NSCAW I and the NSCAW II datasets to you upon completion of the following steps:

Stage 1: Submit an application to receive NSCAW Restricted Release

  1. Submit your contact information through our contact information submission form.

  2. Download the NSCAW Restricted Application and Data Protection Plan (PDF)
    and save it to your hard drive. Rename the PDF with your Last name, First initial, and the text "NSCAW App-DPP". (Example: Jones D NSCAW App-DPP.pdf).

  3. Complete the form in item 2, save it, and e-mail it to NDACAN@cornell.edu

Stage 2: Within 7 days, you will receive a message from NDACAN that your project has been reviewed. If approved, you must then email to NDACAN the following items:

  1. One NSCAW Restricted Data License (PDF) with your signature as the Investigator, and a separate signature from a representative of your institution (see License section I-E).

  2. A notice, in PDF format, from your Institutional Review Board (IRB) showing that it has approved your research project or found it exempt from review.

  3. If an investigator is using a team of research staff, then submit a Research Staff Form (PDF) that lists the research team members besides the Investigator and which affirms that each research staff person has read and agrees to the terms of the NSCAW Restricted Data License (PDF). Research staff must be formally affiliated with the Investigator's institution (student, staff, faculty, post-doc, etc.). The Investigator fills out the investigator section of the form electronically, checks the signature box, and saves the form with the title in this format: "LastName FirstInitial NSCAW Staff LastNameofStaff yyyy-mm-dd.pdf" (e.g. Doe J NSCAW Staff Smith 2021-04-30). The investigator emails the form to the staff person and the staff persons fills out their section, saves the form, and emails it as an attachment to NDACAN@cornell.edu with a cc to the investigator. Use more than one form if needed. Very Important: All Research Staff person must submit their contact information through our on-line contact information submission form. If the Investigator is adding new Research Staff to an existing license, then the Investigator must email to NDACAN@cornell.edu an updated NSCAW Restricted Application and Data Protection Plan (PDF) to describe the computers that will be used by any new Research Staff. The investigator cannot provide data access to research staff until NDACAN sends back confirmation of the research staff additions.

Email items 1-3 to: NDACAN@cornell.edu with the words "NSCAW License materials" in the subject line.

Please allow 7 days for delivery after NDACAN receives all Stage 2 items.

The Restricted Data License (PDF) is a legal document between you as the Investigator, the Investigator's Institution, and NDACAN. If an Investigator changes institutions, then the Investigator must notify NDACAN and submit replacements for all items in Stage 1 and Stage 2.

Classroom use of the NSCAW Restricted Release data is not permitted.

Note on Data Storage: You can use discrete hardware storage under your control (desktop, laptop, external hard drive), and/or an on-premise server managed by your institution. Please describe these devices, their physical locations, and security in the appropriate areas of the Application form.

If your application proposes to use an off-site server for data storage, then the application must specify the following: 1. The location of the data must be known with the same degree of certainty as on-site servers (i.e., the physical location, room number, and the whatnot must be listed in the application). 2. The data must not be stored in the same physical location (room/other locked space if in the same room) as other data that a broader, non-licensed group of people would have access to. 3. The administrative security must at least meet what would be required for an on-site server. Cloud services like OneDrive, Box, Google Drive, Apple, etc. do NOT meet the requirements for reporting the physical server locations, and CANNOT be used for storing these data.

Questions about acquiring the NSCAW Restricted Release Data may be directed via e-mail to NDACAN@cornell.edu.

Page Updated: 6/23/2022